I am building a business coaching and consulting firm focused on helping business owners improve profitability, systems, leadership, and growth.
I am looking for a long-term tea ---------- mber who wants to grow alongside the business and become an important part of building something meaningful.
This is not a traditional virtual assistant position. I am looking for an Operations & Marketing Coordinator who enjoys creating organization, improving systems, implementing marketing initiatives, leveraging technology, and helping a growing business succeed.
My goal is to build a strong working relationship with someone who wants to contribute, learn, grow professionally, and take increasing ownership as the business expands.
Schedule
- Approximately 20 hours per week
- Preferred overlap hours:
- Monday and Thursday
- 6:00 AM – 9:30 AM Eastern Time (USA)
- Remaining hours may be completed flexibly
- Long-term position
Compensation
- Starting compensation approximately $520/month
- Opportunity for increased compensation, responsibility, and growth as the business grows and performance is demonstrated
Key Responsibilities
Operations & Administration
- Email management and organization
- Calendar management and scheduling
- CRM management and maintenance
- Client onboarding support
- Workshop and event administration
- KPI tracking and reporting
- Process documentation
- Follow-up coordination
- General operational support
- Maintaining organized systems and records
Marketing & Growth
- Social media scheduling and management
- Content repurposing
- Blog publishing
- Email marketing implementation
- Newsletter management
- Campaign execution
- Marketing reporting and analytics
- Asset organization and maintenance
Website Management
- Help build and launch website pages
- Maintain and update website content
- Upload and organize marketing assets
- Create and maintain landing pages
- Manage forms, integrations, and website updates
- Implement templates, resources, and content provided by the business
Financial Administration
- Track expenses and receipts
- Assist with invoice management
- Maintain organized financial records
- Support bookkeeping processes
- Assist with reporting and business dashboards
- Coordinate documentation for accounting and tax preparation
Technology & Automation
We actively use technology, AI, and automation tools to improve efficiency and outcomes.
Ideal Candidates Are Comfortable Using Tools Such As
- ChatGPT
- Calendly
- CRM platforms
- Project management software
- Automation tools
- AI-assisted productivity tools
A ChatGPT subscription can be provided.
We value people who actively seek better, faster, and more effective ways to accomplish goals through technology and automation. We are looking for someone who embraces innovation and enjoys improving systems and workflows. And can keep everyone on the team accountable.
Learning & Growth
Our business has extensive systems, templates, guides, training materials, presentations, and resources.
The Ideal Candidate Is Comfortable
- Reviewing documentation independently
- Learning from training materials
- Following established systems
- Implementing processes accurately
- Continuously improving their skills
Experience supporting coaches, consultants, agencies, or professional service firms is preferred but not required.
Success in This Role Looks Like
- Systems stay organized and current
- Marketing initiatives are executed consistently
- Projects move forward without constant supervision
- The CRM remains accurate and up to date
- The website is maintained and improved
- Financial records are organized and current
- Client and prospect experiences improve
- Business goals are achieved through effective execution
Who You Are
- Detail-oriented
- Proactive
- Accountable
- Reliable
- Resourceful
- Strong communicator
- Comfortable with technology
- Focused on outcomes rather than activity
- Willing to learn and continuously improve
- Able to take ownership and solve problems independently
Application Instructions
Please Submit
- Resume
- A 2–3 minute video introduction covering:
- Your background
- Why this role interests you
- Your experience with operations, marketing, websites, bookkeeping, and AI tools
- A brief description of your experience with:
- CRM systems
- Website management
- Social media management
- ChatGPT and AI tools
- Bookkeeping or financial administration
- An example of a process, project, or system you helped improve
- The technology, automation, or AI tool you use most often and how it helps you work more effectively
To demonstrate attention to detail, begin your application with the phrase:
“Growth through systems.”
Applications that do not follow this instruction will not be considered.
